presentation

Business English: Presentations Vocabulary

Business English: Presentations Vocabulary

types of presentations

Business English: Presentations VocabularyMelanie Kray is an expert in giving presentations. She gives some examples of different presentations:

press conference: two chief executives tell journalists why their companies have merged.

briefing: a senior officer gives information to other officers about a police operation they are about to undertake.

demonstration: the head of research and development tells non-technical colleagues about a new machine.

product launch: a car company announces a new model.

lecture: a university professor communicates information about economics to 300 students.

talk: a member of a stamp-collecting club tells other members about 19th century British stamps.

seminar: a financial adviser gives advice about investments to eight people.

workshop: a yoga expert tells people how to improve their breathing techniques and gets them to practise.

What makes a Good Presentation?
Checklist

  1. Remember your audience (how many people there will be, who they are, why they will be there, and how much they know about the subject)
  2. Establish clear objectives in the introduction
  3. Organize the information
  4. Design an overall structure which is clear
  5. Link the different sections together
  6. Communicate using the allotted time
  7. Use visuals effectively
  8. Handle aids and equipment professionally
  9. Maintain relaxed attitude: remain confident and positive
  10. Use eye contact to engage your audience
  11. Use movement and gestures
  12. Use your voice effectively: volume, rhythm and pause
  13. Adjust complexity / formality of language to the audience
  14. Prepare thoroughly
  15. Write brief notes to assist
  16. Practise before the real thing

DO's and don'ts for a Good Presentation

DO Business English: Presentations Vocabulary

  1. establish a clear objective.
  2. talk about what your audience expect you to talk about
  3. organize the information.
  4. use notes or key words to assist.
  5. have a strong opening and close.
  6. make it interesting.
  7. use your voice for effect.
  8. keep it simple.
  9. use visuals which improve impact and clarity.
  10. handle equipment professionally.
  11. speak with sufficient volume and intonation.
  12. use summaries to link the parts.
  13. think about the cultural environment.
  14. dress for the occasion.
  15. prepare and practise beforehand.
  16. be confident and relaxed.
  17. balance spontaneity against preparation.
  18. handle questions positively.

DON't Business English: Presentations Vocabulary

  1. present information which is too complex for the audience. 🧩
  2. talk for too long.
  3. tell irrelevant anecdotes or inappropriate jokes.
  4. speak too quickly.
  5. use too many visuals.
  6. photocopy small text onto an overhead.
  7. read from a scripted text or visuals.
  8. block your audience’s view of a visual.
  9. talk with your back to the audience.
  10. use distracting mannerisms.
  11. forget to summarize at the end.

Key language for Introductions

Greeting Business English: Presentations Vocabulary

  • Good morning / afternoon / evening!
  • Let me just start by introducing myself.
  • My name is …… As some / most of you already know, I am …….
  • I’m in charge of / responsible for ……
  • I’m the new ……..

Title / subject Business English: Presentations Vocabulary

  • The title / subject / topic of today’s presentation / talk is …..
  • Today I’d like to speak about …..
  • What I’d like to talk about is …..
  • Today’s topic is of particular interest to those of you/us who…
  • My talk is particularty relevant to those of us who…
  • By the end of this talk you will be familiar with…

objective Business English: Presentations Vocabulary

  • The objective of this presentation is to present ….
  • This talk will act as a springboard for discussion.
  • The aim today is to give some background about ….
  • Our goal is to determine how…./the best way to…
  • What I want to show you is…
  • Today I’d like to give you an overview of….
  • Today I’ll be showing you/reporting on…
  • I’d like to update you on/inform you about…

main parts / outline Business English: Presentations Vocabulary

  • I’ve divided / I split my talk into four main parts / sections.
  • Firstly, what I want to do is give you some background ….
  • Secondly / Thirdly, we will look at / move on to …
  • Then/ Next / After that / Finally, I will speak about I examine….
  • In my presentation, I’ll focus on three major issues.

visuals Business English: Presentations Vocabulary

  • I will be using the whiteboard and flip chart.
  • I will be using the overhead projector.

timing Business English: Presentations Vocabulary

  • The presentation will take I last about …. minutes.
  • I will speak for about …. minutes.
  • I plan to be brief. We’ll make it in about … minutes.

questions Business English: Presentations Vocabulary

  • If you have any questions, please feel free to interrupt.
  • Please interrupt me as we go along if you have any questions.
  • I’d be glad to take any questions at the end of my presentation

audience Business English: Presentations Vocabulary

  • I know that you have all travelled a long way.
  • I’m very grateful that you could come today.
  • It’s nice to see so many faces.
  • First of all, let me thank you all for coming here today.
  • It’s a pleasure to welcome you today.
  • I’m happy/delighted that so many of you could make it today.
  • It’s good to see you all here.

link to start Business English: Presentations Vocabulary

  • OK. Let’s start with the first point which is …..
  • We can begin by looking at…..
  • To begin with, / First of all,/ I’d like to start with

present the main body

Sequencing ideas Business English: Presentations Vocabulary

  • Firstly, / Secondly, / Thirdly, / Then, / Next, / Finally ….
  • The first / second / third / final point is ….

ending a section Business English: Presentations Vocabulary

  • Right/ So I Well/ OK ….
  • That’s all I wanted to say about … .
  • I think that covers everything on …
  • I think that deals with ….

intermediate questions Business English: Presentations Vocabulary

  • Are there any questions or comments on that?
  • Would anyone like to ask a question at this point?

opening a new section Business English: Presentations Vocabulary

  • Let’s now look at ….
  • Now I want to turn to ….
  • This brings me to the third and final point which is ….
  • This leads directly to my next point.
  • This brings us to the next question.
  • Let’s now move on/turn to…
  • After examining this point, let’s turn to…
  • Let’s now take a took at …

Exploring a list of points Business English: Presentations Vocabulary

  • In relation to ….
  • Regarding ….
  • Concerning ….
  • With respect to ….

Adding ideas Business English: Presentations Vocabulary

  • In addition to this …. / Moreover ….
  • However …. / Despite this ….
  • So … / Therefore ….
  • Besides, / Next, /First, second, third ….
  • What is more,
  • as well as
  • Another important …. is…..
  • In addition to
  • Furthermore,

Business English: Presentations Vocabulary Going back

  • Let me now return to ….
  • Let me now come back to ….

Focusing Business English: Presentations Vocabulary

  • I’d like to emphasize ….
  • I’d like to stress ….
  • I should reiterate / repeat … …..
  • It is critical / essential to understand ..
  • What we can’t do is …
  • What I’d like to do is ….
  • What we have been able to do is ….
  • What is really important is ….
  • This is a very, very difficult problem.
  • We thought for a long, long time about this.
  • We need to do something, and we need to do it now.
  • We did achieve many things last year.
  • It does seem to be the best solution.
  • We did think very carefully about this.

Simplifying Business English: Presentations Vocabulary

  •  To be honest. … / Frankly speaking, ….
  • Basically, … / To put it simply, ….
  • In other words, ….
  • It would be better to say….

Dramatic language Business English: Presentations Vocabulary

  • A total / absolute / complete disaster…..
  • A great / outstanding / remarkable success….
  • Totally unacceptable /Quite brilliant….

compare and Contrast Business English: Presentations Vocabulary

  • Actually …. / In fact …. / In reality…
  • On the contrary / but / however / yet
  • Although / Nevertheless / nonetheless
  • in spite of … / despite ….
  • the one …./ the other
  • either… or / neither….nor
  • not only … but also
  • equally / similarly /in the same way
  • alternatively / In contrast
  • In comparison with  / Compared with …., 
  • The same holds true about…
  • completely / totally different
  • almost / exactly the same
  • complete opposites
  • have a lot / little / much / nothing in common
  • have one similarity / some similarities
  • nearly the same / rather similar
  • virtually identical / basically the same
  • slightly different
  • The main (noticeable) difference is….

expressing opinion Business English: Presentations Vocabulary

  • I believe, 
  • In my view, 
  • I have mixed views about this issue
  • Actually,
  • As a matter of fact,
  • I’m inclined to believe that…
  • It is my belief that…
  • It could be argued that…
  • One explanation might be that…
  • This suggests that…

generalising Business English: Presentations Vocabulary

  • as a rule
  • in general
  • generally
  • normally
  • on the whole
  • as a general rule

reasons and consequences Business English: Presentations Vocabulary

  • The main reason why this happens is 
  • There can be several explanations to this.
  • Given this,
  • Therefore, thus
  • On this basis,

Solutions Business English: Presentations Vocabulary

  • I would suggest…. (a step-by-step approach)
  • There can be several approaches suggested.

predicting Business English: Presentations Vocabulary

  • I suppose that
  • More people will probably 
  • Based on past experience, I would predict that 
  • It is likely that 
  • In fact,
  • Well, on the whole I tend to think that…
  • it is probable that
  • probably

summarizing Business English: Presentations Vocabulary

  • On the whole, 
  • To sum up, 
  • In conclusion, 
  • To conclude, 
  • It can be concluded / deduced / inferred that…
  • To summarize, ….

examplification

  • such as
  • …one of which is….
  • For example, 
  • For instance, 
  • To illustrate my point, I would like to tell you about…
  • One example of 
  • This can be illustrated by….
  • …. is well illustrated by….
  • This can be exemplified by….

unsure Business English: Presentations Vocabulary

  • could possibly
  • perhaps
  • maybe

sure Business English: Presentations Vocabulary

  • I am confident that,
  • certainly/ definitely/ clearly
  • Undoubtedly
  • undeniably
  • there is no doubt that
  • convincing argument
  • there is  little doubt that
  • it is certain that
  • presumably
  • evidently
  • obviously
  • it can be safely assumed that

relation Business English: Presentations Vocabulary

  • Concerning
  • With the help of
  • In order to
  • According to
  • if
  • Instead of
  • As regards
  • In respect of something
  • With respect to
  • With regard to/In regard to
  • By means of
  • For the sake of
  • With the purpose of
  • In accordance with something
  • In case
  • In lieu of
  • In place of somebody/something

taking questions

encouraging questions Business English: Presentations Vocabulary

  • Many thanks for your attention. So now I’m very interested in hearing your comments.
  • And now, if you have any questions, I’ll be happy to answer them.
  • Now we have half an hour for questions and comments.
  • So, now I’d be happy to hear your comments.
  • That’s a fair question. / That’s a very good question.
  • Thank you for your question.
  • I’m glad you asked that.
  • Thank you for giving me the opportunity to comment on that.
  • Thank you for raising this point.

 

Positive response Business English: Presentations Vocabulary

  • That’s a good / difficult / complex / an interesting question.
  • Thank you for asking that question.
  • I’m glad someone asked that question. It allows me to say ….

Check your answer Business English: Presentations Vocabulary

  • Does that answer your question?/ Is that OK?
  • Is that clear now?
  • Can we move on?

Clarify

  • If I understand you correctly, you want to know ….
  • You’re asking me about …. Is that right?
  • Could you repeat for me, please?
  • In other words, you’re asking ….
  • I see. So, what you’re asking is: …
  • OK, let me just repeat your question so everybody can hear it.
  • If I could just rephrase your question …
  • I’m sorry. Could you repeat your question, please?
  • I’m afraid I didn’t quite catch that.
  • I’m afraid I don’t quite understand your question.
  • That’s not what I’m saying…
  • You mean, …
  • Are you asking….
  • Could you be a little more precise ?
  • I was interested in your comments about … Could you say a little more about that?
  • Let me check I understand. Are you asking about….

refer back Business English: Presentations Vocabulary

  • As I said earlier, in the first section I at the end of the second section ….
  • Yes, I mentioned in the introduction ….
  • As I said I pointed out I explained earlier, ….
  • I think I already made it clear that ….

Accept criticism Business English: Presentations Vocabulary

  • I accept that.
  • That’s a fair point.
  • I agree with what you’re saying.
  • Up to a point, I agree.
  • Right, I can see what you’re getting at.
  • Mhmmm. You may have a point there.
  • Yes, there’s something to that.
    Uh huh, that makes sense.

Putting off the question Business English: Presentations Vocabulary

  • I accept that./ That’s a fair point./ I agree with what you’re saying.
  • I’d be glad to discuss that with you personally after the presentation.
  • Perhaps we could deal with this after the presentation/at some other time.
  • I’m afraid that’s not really what we’re here to discuss today.
  • I’ll be happy to answer that later when we talk about …..
  • Can we come back to that issue in a bit when we go through …..
  • Let’s put off that topic for now. I’d like to deal with that in more detail during / when …..

avoiding the question Business English: Presentations Vocabulary

  • I’m afraid I can’t really answer that.
  • That’s not really my area I field, I’m afraid.
  • I don’t have the figures with me.
  • I’m afraid that question goes beyond the subject of today’s presentation.
  • I’m afraid that’s confidential.
  • I’m not at liberty to give you that information.
  • Well, that depends on what you mean by ….
  • Well, it ‘s a very complicated matter…
  • Well there are various ways of looking at it.
 
 

critical situations

The audience doesn't understand Business English: Presentations Vocabulary

  •  Let me go over that again.

You forgot Business English: Presentations Vocabulary

  • Perhaps I should mention ….

You are lost Business English: Presentations Vocabulary

  • Now, where was I?

You don't know how to answer Business English: Presentations Vocabulary

  • Now let me think for a second….
  • Sorry, that’s not my field. But I’m sure …. could answer your question.
  • I’m afraid I don’t know the answer to your question, but I’ll try to find out for you.
  • I’m afraid I’m not in a position to answer / to comment on that.
  • Perhaps, ….. could help.
  • Great question. It’s a little outside of my job scope, though.
  • I don’t know that off the top of my head, but I’ll try to find out for you.

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